Four tips for a rock-solid diploma process

Four tips for a rock-solid diploma process

Making the diploma process more efficient

To create an efficient diploma process, the entire workflow of ordering, customizing, and producing all materials must be carefully aligned. Here are four practical tips to make the process rock-solid!

  1. Centralize the process

There are often multiple files in circulation, managed by different staff or departments. It’s important to clarify who is authorized to modify and order each material.

With a central source, you can manage all communication from one platform, ensuring complete control over brand communications. This doesn’t mean that only one person is responsible for the processes. You can set different roles and permissions for users. Each user gets an account with personalized settings, and a main administrator has access to all settings, such as order or budget management.

  1. Introduce flexible frameworks

Documents often require changes, and new data needs to be filled in regularly.

Manually adjusting and filling in all this information is time-consuming and prone to errors. With flexible, digital design templates, users can make adjustments themselves. Some branding elements, such as colors, logo placement, or font, are fixed. Within these frameworks, assigned users can upload and input new content. This allows staff to quickly create up-to-date diplomas in the correct branding style.

  1. Consistency as the foundation

A diploma holds significant value for the graduate who is leaving the institution; it must be personalized, secure, and verifiably authentic. For the educational institution, their reputation is at stake. They want to prevent fake diplomas from circulating, or worse, that an original diploma is not truthful.

For the institution, ensuring this value requires a secure environment and high quality throughout the entire production process. At Diploma Support, the entire process takes place within a ‘vault’ by screened personnel. This way, diplomas are personalized centrally, and there are no blank documents in circulation.

  1. Leverage technology

To keep the entire diploma management process workable and affordable, automation is essential. Automation simplifies and shortens processes. By using a single platform, you can streamline all the processes.

You gain an integrated infrastructure that makes team collaboration as efficient as possible. For example, think about automated integrations with a design tool, an ordering platform, printing services, and the administration for the entire process.