How to ensure a secure and efficient diploma process in 12 steps!
A diploma is more than a piece of paper – it is proof of years of study and perseverance. But how do you ensure that this valuable document is processed safely, fraud-proof and efficiently? That’s where Diploma Support from Royal Joh. Enschedé comes in. Follow these 12 steps for a 100% secure and streamlined diploma process!
1. Document creation: secure diploma design
Each diploma begins with a careful design, tailored to the corporate identity and needs of the educational institution. Security features such as watermarks, special foils and microtext are pre-printed on blank documents. These unique features make forgery impossible.
2. Inventory management: highly secure storage
These blank diplomas are safely stored in the highly secure environment at Royal Joh. Enschedé, so that loss or theft has no chance.
3. Content management: always up-to-date content
The content of diplomas and supplements is continuously optimized for all different faculties and programs so that all diploma documents are always correct and up-to-date.
4. Order environment: easy ordering
Educational institution employees quickly and securely order the appropriate diplomas through a digital ordering portal with all available diploma templates.
5. Document creation: automatic data connection
Student data such as name, program and grade list are automatically linked to the appropriate diploma template in the ordering portal.
5.1 Digital signatures: fast and secure
With automated digital signatures, diplomas are signed quickly and securely. This process, approved by the Ministry of OCW and DUO, prevents fraud and saves time.
6. Approval process: strict and fast
A composite PDF containing all student diplomas is sent to authorized staff for approval before printing.
7. Production files: preparing print
The approved files are prepared for print production. The required blank diplomas are retrieved from secure storage.
8. Personalized printing: accurate diplomas
With advanced printing techniques such as inkjet and laser, diplomas are accurately personalized with student data.
9. Document collection: careful packaging
The printed diplomas are collected by student and faculty in a secure environment and carefully packaged.
10. Shipping: safe transportation
Diplomas are sent both physically and digitally through secure transport channels to the educational institution.
11. Delivery: controlled acceptance
Physical and digital diplomas are sent through secure channels to the educational institution. Only authorized persons may collect the diplomas.
12. Administration: storage and archiving
Copies of diplomas are securely stored in the diploma register or a local database for future verification.
With these 12 steps, Diploma Support offers a secure, efficient and fraud-proof solution for the entire diploma process. Wondering how we can help your educational institution? Get in touch with Royal Joh. Enschedé!
